Purchase Requests & Invoice Payments

Request guidance for goods, services, Amazon purchases, technology orders, and invoice payments.

Request Types

Goods & Services Purchase

Technology Order

Amazon Purchase Instructions

Invoice Payments

Goods and Services Purchase

To request an order or service, review the instructions below before submitting your request.

  • Faculty/Student/Staff must complete the SCAI Purchase and Reimbursement Form and attach a quote, work order, or invoice.
  • Students must also obtain and attach their faculty’s approval.
  • Include a clear business purpose for the purchase request, explaining how the goods or service support ASU’s mission or a specific sponsored project.

Specific Purchase Types

Amazon Purchases

Per ASU policy, Amazon purchases made using a personal Amazon account cannot be reimbursed. To purchase from Amazon via SunRISE, account registration is required. The ASU Amazon Business Account allows departments to place all Amazon orders in SunRISE. To purchase on Amazon via SunRISE, account registration is required.  For more information on registration, reference the ASU Amazon Business Account registration scenarios and set up instructions.

Technology Orders

All technology purchases (hardware and software) must originate through the SCAI IT Office. Submit a service ticket to SCAI IT Support first. Employee reimbursements for computer equipment or software will not be processed without approved security review from SCAI IT.

Invoice Payment

SCAI Faculty and staff should contact their designated Business Office contact and provide the invoice and supporting documentation so payment can be processed.

SunRISE Supplier Order

For suppliers in ASU SunRISE (e.g. Amazon, Staples), assign the cart to your designated business office contact with the account information and business purpose added to the Cart Comment section.

Helpful Links

SCAI Purchase and Reimbursement Form (PDF)
Amazon Instructions (PDF)
Procurement Guide
SCAI IT Support