Newly admitted graduate student information
Congratulations on your admission to SCAI at ASU!!
Below you will find helpful information to get you started at ASU. We are very happy you will be joining us!
Steps after you are admitted
- Clear all HOLDs and Priority Tasks in your My ASU. Click on the item in your My ASU and you will find the details of what needs to be done and who to contact if necessary.
- Research the many financial assistance opportunities that are available to you. This site provides all the tools and resources you need to select and apply for financial support.
- International Applicants: View next steps for newly admitted international students.
- Register for the SCAI New Student Events that are applicable to your program.
- Register for courses after you have cleared all of your HOLDs and Priority Tasks.
- Pay your tuition through the Finances link on your My ASU.
- Review important dates and deadlines in the ASU Academic Calendar on your My ASU.
If you are unable to arrive by January 9, please defer your admission by the semester drop/add deadline. We are unable to provide any form of communication (letter or email) for an exception to arrive late.
Spring 23 admits: Important events and dates
International Graduate Student Orientation (in person) January 6th
- Friday, August 12, 2022
SCAI Organized Events – The SCAI Welcome and Online Orientations are mandatory.
Master students’ Program Orientation will be conducted online. Completion of the online orientation is Mandatory. New students will be given access to the Orientation on Canvas before the semester begins.
After completing the mandatory online orientation, students need to attend the Virtual Graduate Student Welcome.
If you have completed the online orientation and have a time-sensitive question, you may schedule an appointment with your advisor. Appointments should not be scheduled for course availability concerns. Monitor your ASU email for department announcements. Non-urgent matters (ex: iPOS and CPT questions) need to wait until after January 6, 2023.
SCAI Graduate Student Welcome (all programs):
Mandatory for all new SCAI graduate students.
- Date and time being finalized
Deficiency Options and Exams Details:
- Computer Science Deficiency Exam Details
- Data Science Analytics & Engineering Deficiency Exam Details
- Industrial Engineering Deficiency Exam Details
- Software Engineering Deficiency Exam Details
Program Specific Welcome Letter
- Computer Engineering
- Computer Science
- Data Science, Analytics and Engineering
- Industrial Engineering
- Robotics and Autonomous Systems (AI)
- Software Engineering
Additional Questions? Ask advising:
Frequently Asked Questions
I have a HOLD or TO DO item on My ASU, what do I do?
Click on the item in your My ASU. You will find the details of what needs to be done and who to contact to clear that item. Academic Advisors or the SCAI office does not clear any of the items below or collect the documents you send.
i. MMR Immunizations – ASU Health Center
ii. Financial Guarantee – Graduate Admissions
iii. I-20 Mailing Option – Graduate Admissions
iv. Degree Certificate – Graduate Admissions
Do I need to formally accept the admission to ASU?
No. You need to clear your HOLDS and Priority Tasks and register for courses to show intent to join.
I have sent my documents, have your received them?
Academic Advisors or the SCAI office does not collect any items that you fax or email such as MMR, Financial Guarantee, or Degree Certificate. Please click on the item in your My ASU for contact information. Majority of the time documents that you send are received. It takes about two to three weeks for items that are faxed or emailed to be processed. Please be patient and watch your My ASU for updates.
I will not be able to send my Degree Certificate until after I graduate, what do I do?
This is fine. This item will not stop your class registration. You will need to turn in your Degree Certificate upon arrival at ASU.
Which I-20 Mailing Option is best to choose? Can I change my Mailing Option after I select?
It is always best to select Express Mail. After you have selected a mailing option this cannot be changed.
Where can I find the syllabus for a deficiency course?
How do I apply for Teaching and Research Assistant positions?
Computer Science and Computer Engineering students will want to apply here: Teaching/Research Assistantships, Fellowships and Awards
Industrial Engineering students are reviewed automatically at the time of admission.
There is no application for Research Assistant positions. Faculty will review admissions applications and students will be notified if they are selected.
How and when will I be notified if I am offered a TA or RA position?
You will receive an email from the department if you are offered a TA or RA position. We do not have an exact date when these offers will be extended. Generally, Fall offers are extended in August and Spring offers are extended in December.
I won't be able to start at ASU during my initial admission term. How do I defer my admission to the next term?
Students may defer their initial term of admission to the next term (spring or fall) through their My ASU page by using the Request Change link. If they have registered for a class after being admitted to the program they will not be able to process the deferral request. They must first drop all their classes and then request the deferral.
If you have a TA or an RA offer together with your admission, please contact the Advising Office for advisement. If a student decides to defer their admission prior to consulting with the Advising office the TA or RA offer will be invalid for the next term.
All PHD students must contact one of the Graduate Academic Advisors prior to requesting a deferment regardless if a TA or RA offer has been extended. All requests will be evaluated on a case-by-case basis.
Master’s students are not required to contact the Graduate Academic Advisors prior to requesting a deferment unless they have been offered a TA or RA position
Additional Helpful Information
In order to register, all students must get clearance for immunization. Click on the MRR Immunizations HOLD item in your My ASU for details.
The catalog is available on the ASU website: www.asu.edu/catalog.
Schedule of Courses
SCAI Program Handbooks
Please visit your degree program’s webpage to find your Program Handbook: Graduate degrees
Student Success Resouces
Please visit this website to see several resources available for our students: https://engineering.asu.edu/resources/
ASU Course Delivery Methods
There are four types of course delivery methods at ASU: ASU Online, In-Person, Hybrid, and iCourse. When you are searching the schedule of classes you will see the course delivery method. Not all courses have every method available. Please see below for a description of each.
ASU Online: ASU Online courses are intended for students in an online program. Industrial Engineering offers an online program and an on-campus program. Computer Science and Computer Engineering are on-campus programs. Students enrolled in an on-campus program are allowed to request permission to enroll in an ASU Online course by submitting an override request via the link: https://fultonapps.asu.edu/override/. There is an additional fee of $1206 per course associated with ASU Online courses taken by students who are not in an online program. If you are not in an online program you will not automatically be able to see available ASU Online courses in the schedule of classes. To view ASU Online courses you will need to log out of your My ASU and search the schedule of classes through the link on the ASU home page. https://webapp4.asu.edu/catalog/. If you have any questions regarding the administration of the online courses, you may direct your questions to Corinn Wilson at [email protected].
In-Person: In-Person courses are standard courses that meet one, two, or three times a week in a scheduled room at ASU.
Hybrid: Hybrid courses are a combination of in-person meetings and online assignments. When you register for a hybrid course your list of enrolled classes on your My ASU will show it as an iCourse. However, you will notice there is no additional fee reflected in your bill. As long as the course is listed as a hybrid in the ASU Schedule of Classes then you will not be charged the iCourse fee.
iCourse: An iCourse is an online course intended for students who are not enrolled in an online program. These courses carry a $1206 additional fee per course. The entire course is delivered online. There is no scheduled in-person meeting time associated with these courses.
International Students Please Note: According to ISSO only 3 credit hours of online/distance learning classes may be applied towards full-time requirement per semester. ASU Online and iCourses are considered online/distance learning classes. Hybrid and in-person courses are not considered online/distance learning classes. However, if you are being sponsored by your home country we recommend you check with your sponsors guidelines with taking hybrid and/or online courses.
Tuition, Fees, and Billing
Please direct all related questions to the Tuition, Fees, and Billing department: https://students.asu.edu/tuitionandfees
Arizona State University provides access to your account 24 hours per day, 7 days a week from anywhere around the world. ASU encourages you to log in frequently in order to ensure that charges do not become past due, which can lead to suspension of university services and monthly late fee assessment until the past due balance is paid in full.
To manage your account, login to My ASU and select the “Finances” link on the upper left side.
The United States government has strict regulations on the issuance of I-20 and DS-2019 documents to international students who wish to attend an educational institution in the US. The dates for issuance of an I-20/DS-2019, latest date to report to the appropriate International Student office and the final day to be enrolled full-time are on the International Admissions website. Any non-compliance with these dates may preclude the student from registering for classes. International students not enrolled full-time will have their SEVIS record terminated and become subject to detainment and deportation.
Majority of I-20/DS-2019 for master’s programs are issued for 3 years. Typically, students can finish the SCAI 30 credit hour master’s programs in 2 years.
Majority of I-20/DS-2019 for doctoral programs are issued for 3 to 5 years depending on the program. Completion times vary.
SPEAK Test schedule for students with a Teaching Assistantship
Global Launch’s International Teaching Assistant Program provides both the SPEAK test and the ITA Teacher Training Course. Online registration is available on their website: globallaunch.asu.edu/learn-english/special-programs/international-teaching-assistant
ASU E-mail Account
The main means for the university and the school to communicate with you is through your ASU e-mail account. If you have a private e-mail, it is possible to have ASU e-mails forwarded to your private account. However, it is your responsibility to manage this process and to periodically check your ASU e-mail account to make sure that it does not become full. For more information on ASU E-mail accounts, visit: http://tp://help.asu.edu/.
All students are required to get an ASU ID card. The Sun Card Office is located at the Memorial Union (MU) lower level floor. You will be asked to fill out a form with your name, ASU ID number, and classification (Student, Faculty/Staff, or Other). For more information please visit the Sun Card Office website: http://cfo.asu.edu/suncard.
The ASU campus is very large. We encourage you to carry around a map until you are familiar with the buildings and locations. Visit: www.asu.edu/map.
The majority of our graduate students choose to live off-campus. You can choose to live on-campus or off-campus. For more information, please visit: https://housing.asu.edu/.
ASU Parking Permit
You can purchase a parking permit for the semester or chose to park at a visitor’s parking area for a daily fee. The campus map shows parking areas. For more information, please visit the website: https://cfo.asu.edu/pts.
Graduate Student Responsibilities
Graduate students are responsible for familiarizing themselves with all university and graduate policies and procedures. Each student should also communicate directly with his/her academic unit to be clear on its expectations for degree completion.
Information is provided to students via My ASU. Students should frequently check their My ASU account for the most up-to-date information regarding their status, holds, items to attend to and other important information.
Download the complete ASU Graduate Policies and Procedures PDF